GO! with Microsoft Access 2010 Comprehensive
Table of Contents
Chapter 1 Getting Started with Access Databases
Scenario: Capital Cities Community College
Project 1A: Contact Information
Objective 1: Identify Good Database Design
Activity 1.01 Using Good Design Techniques to Plan a Database
Objective 2: Create a Table and Define Fields in a New Blank Database
Activity 1.02 Starting with a New Blank Database
Activity 1.03 Creating Fields in a Table
Activity 1.04 Renaming Field in a Table
Activity 1.05 Adding a Record to a Table
Activity 1.06 Assigning the Data Type of a Field in Datasheet View
Activity 1.07 Adding Additional Records to a Table
Activity 1.08 Importing Data from an Excel Workbook to an Existing Access Table
Objective 3: Add and Change the Structure of Tables
Activity 1.09 Deleting a Table Field in Design View
Activity 1.10 Modifying a Field Size and Description in Design View
Activity 1.11 Setting a Primary Key and Saving a Table
Activity 1.12 Adding a Second Table to a Database by Importing an Excel Spreadsheet
Activity 1.13 Adjusting Column Widths
Activity 1.14 Printing a Table
Objective 4: Create and Use a Query, a Form, and a Report
Activity 1.15 Using the Simple Query Wizard to Create a Query
Activity 1.16 Creating a Form
Activity 1.17 Creating, Modifying, and Printing a Report
Objective 5: Save, Close, and Change the Properties of a Database
Activity 1.18 Changing Database Properties
Activity 1.19 Closing and Saving a Database
Project 1B: Student Workshops
Objective 6: Create a Database Using a Template
Activity 1.20 Creating a New Database Using a Template
Activity 1.21 Building a Table by Entering Records in a Multiple Items Form
Objective 7: Organize Database Objects in the Navigation Pane
Activity 1.22 Organizing Database Objects in the Navigation Pane
Objective 8: Create a New Table in a Database Created with a Template
Activity 1.23 Creating a New Table and Changing Its Design
Objective 9: View a Report and Print a Table in a Database Created with a Template
Activity 1.24 Viewing a Report
Activity 1.25 Printing a Table
Chapter 2 Sort and Query a Database
Scenario: Capital Cities Community College
Project 2A: Instructors and Courses
Objective 1: Open an Existing Database
Activity 2.01 Opening and Renaming an Existing Database
Activity 2.02 Resolving Security Alerts and Renaming Tables
Objective 2: Create Table Relationships
Activity 2.03 Creating Table Relationships and Enforcing Referential Integrity
Activity 2.04 Printing a Relationship Report
Objective 3: Sort Records in a Table
Activity 2.05 Sorting Records in a Table in Ascending or Descending Order
Activity 2.06 Sorting Records in a Table on Multiple Fields
Objective 4: Create a Query in Design View
Activity 2.07 Creating a New Select Query in Design View
Activity 2.08 Running, Saving, Printing, and Closing a Query
Objective 5: Create a New Query from an Existing Query
Activity 2.09 Creating a New Query from an Existing Query
Objective 6: Sort Query Results
Activity 2.10 Sorting Query Results
Objective 7: Specify Criteria in a Query
Activity 2.11 Specifying Text Criteria in a Query
Activity 2.12 Specifying Criteria Using a Field Not Displayed in the Query Results
Activity 2.13 Using Is Null Criteria to Find Empty Fields
Project 2B: Athletic Scholarships
Objective 8: Specify Numeric Criteria in a Query
Activity 2.14 Opening an Existing Database and Importing a Spreadsheet
Activity 2.15 Creating Table Relationships
Activity 2.16 Specifying Numeric Criteria in a Query
Activity 2.17 Using Comparison Operators
Activity 2.18 Using the Between . . . And Comparison Operator
Objective 9: Use Compound Criteria
Activity 2.19 Using AND Criteria in a Query
Activity 2.20 Using OR Criteria in a Query
Objective 10: Create a Query Based on More Than One Table
Activity 2.21 Creating a Query Based on More Than One Table
Objective 11: Use Wildcards in a Query
Activity 2.22 Using a Wildcard in a Query
Objective 12: Use Calculated Fields in a Query
Activity 2.23 Using Calculated Fields in a Query
Objective 13: Calculate Statistics and Group Data in a Query
Activity 2.24 Using the MIN, MAX, AVG, and SUM Functions in a Query
Activity 2.25 Grouping Data in a Query
Chapter 3 Forms, Filters, and Reports
Scenario: Capital Cities Community College
Project 3A: Students and Majors
Objective 1: Create and Use a Form to Add and Delete Records
Activity 3.01 Creating a Form
Activity 3.02 Adding Records to a Table by Using a Form
Activity 3.03 Deleting Records from a Table by Using a Form
Activity 3.04 Printing a Form
Objective 2: Create a Form by Using the Form Wizard
Activity 3.05 Creating a Form by Using the Form Wizard
Objective 3: Modify a Form in Design View and in Layout View
Activity 3.06 Modifying a Form in Design View
Activity 3.07 Adding, Resizing, and Moving Controls in Layout View
Activity 3.08 Formatting and Aligning Controls in Layout View
Objective 4: Filter Records
Activity 3.09 Filtering Data by Selection on One Field
Activity 3.10 Using Filter By Form
Project 3B: Job Openings
Objective 5: Create a Report by Using the Report Tool
Activity 3.11 Creating a Report by Using the Report Tool
Activity 3.12 Modifying a Report in Layout View
Objective 6: Create Reports by Using the Blank Report Tool or the Report Wizard
Activity 3.13 Creating a Report by Using the Blank Report Tool
Activity 3.14 Creating a Report by Using the Report Wizard
Objective 7: Modify the Design of a Report
Activity 3.15 Modifying a Report in Layout View
Activity 3.16 Modifying a Report in Design View
Objective 8: Keep Data Together in a Printed Report
Activity 3.17 Keeping Data Together and Printing a Report
Chapter 4 Enhancing Tables
Scenario: City of Westland Plains
Project 4A Maneuver Data and Enforce Data Integrity
Objective 1 Manage Existing Tables
Activity 4.01 Backing Up a Database
Activity 4.02 Adding File Locations to Trusted Locations
Activity 4.03 Copying a Table and Modifying the Structure
Activity 4.04 Appending Records to a Table
Activity 4.05 Splitting a Table into Two Tables
Activity 4.06 Appending Records from Another Database
Objective 2 Modify Existing Tables
Activity 4.07 Finding and Deleting Records
Activity 4.08 Finding and Modifying Records
Activity 4.09 Adding and Moving Fields in Design View and Datasheet View
Activity 4.10 Checking Spelling
Objective 3 Create and Modify Table Relationships
Activity 4.11 Creating Table Relationships and Testing Referential Integrity
Activity 4.12 Setting and Testing Cascade Options
Project 4B Format Tables and Validate Data Entry
Objective 4 Create a table in design view
Activity 4.13 Creating a Table in Design View
Objective 5 Change Data types
Activity 4.14 Changing Data Types
Objective 6 Create a Lookup Field
Activity 4.15 Creating a Lookup Field Based on a List of Values
Activity 4.16 Creating a Lookup Field Based on Data in Another Table
Objective 7 Set Field Properties
Activity 4.17 Creating an Input Mask using the Input Mask Wizard
Activity 4.18 Creating an Input Mask using the Input Mask Properties Box
Activity 4.19 Specifying a Required Field
Activity 4.20 Setting Default Values for Fields
Activity 4.21 Indexing Fields in a Table
Objective 8 Create Data Validation Rules and Validation Text
Activity 4.22 Creating Data Validation Rules and Validation Text
Activity 4.23 Testing Table Design and Field Properties
Objective 9 Attach Files to Records
Activity 4.24 Attaching a Word Document to a Record
Chapter 5 Enhancing Queries
Scenario: Board Anywhere Surf and Snowboard Shop
Project 5A Create Special-Purpose Queries
Objective 1 Create Calculated Fields in a Query
Activity 5.01 Creating a Calculated Field Based on Two Existing Fields
Activity 5.02 Creating a Calculated Field Based on One Existing Field and a Number
Objective 2 Use Aggregate Functions in a Query
Activity 5.03 Adding a Total Row to a Query
Activity 5.04 Creating a Totals Query
Objective 3 Create a Crosstab Query
Activity 5.05 Creating a Select Query as the Source for a Crosstab Query
Activity 5.06 Creating a Crosstab Query
Objective 4 Find Duplicate and Unmatched Records
Activity 5.07 Finding Duplicate Records
Activity 5.08 Finding Unmatched Records
Objective 5 Create a Parameter Query
Activity 5.09 Creating a Parameter Query Using One Criteria
Activity 5.10 Creating a Parameter Query Using Multiple Criteria
Project 5B Create Action Queries and Modify Join Types
Objective 6 Create a Make Table Query
Activity 5.11 Creating a Select Query
Activity 5.12 Converting a Select Query to a Make Table Query
Objective 7 Create an Append Query
Activity 5.13 Creating an Append Query for a Table in the Current Database
Activity 5.14 Creating an Append Query for a Table in Another Database
Objective 8 Create a Delete Query
Activity 5.15 Creating a Delete Query
Objective 9 Create an Update Query
Activity 5.16 Creating an Update Query
Activity 5.17 Creating an Update Query with an Expression
Objective 10 Modify the Join Type
Activity 5.18 Viewing the Results of a Query Using an Inner Join
Activity 5.19 Changing the Join Type to an Outer Join
Chapter 6 Customizing Forms and Reports
Scenario: Wild Islands Breeze
Project 6A Customize Forms
Objective 1 Create a Form in Design View
Activity 6.01 Creating a Form in Design View
Activity 6.02 Adding Sections to the Form
Objective 2 Change and Add Controls
Activity 6.03 Changing Controls on a Form
Activity 6.04 Adding Controls to a Form
Objective 3 Format a Form
Activity 6.05 Adding a Background Color
Activity 6.06 Adding a Background Picture to a Form
Activity 6.07 Modifying the Borders of Controls
Objective 4 Make a Form User Friendly
Activity 6.08 Adding a Message to the Status Bar
Activity 6.09 Creating Custom ControlTips
Activity 6.10 Changing the Tab Order
Project 6B Customize Reports
Objective 5 Create a Report Based on a Query Using a Wizard
Activity 6.11 Creating a Report Using a Wizard
Activity 6.12 Modifying a Report Created Using a Wizard
Objective 6 Create a Report in Design View
Activity 6.13 Creating a Report in Design view
Activity 6.14 Modifying the Sections of a Report
Objective 7 Add Controls to a Report
Activity 6.15 Adding Label and Text Box Controls to a Report
Activity 6.16 Adding an Image Control and a Line Control to a Report
Objective 8 Group, Sort, and Total Records in Design View
Activity 6.17 Adding a Grouping and Sort Level to a Report
Activity 6.18 Adding Calculated Controls to a Report
Chapter 7 Creating Advanced Forms and Reports
Scenario: Southwest Gardens
Project 7A Create Advanced Forms
Objective 1 Create a Split Form
Activity 7.01 Creating a Split Form Using the Split Form Tool
Activity 7.02 Formatting a Split Form
Activity 7.03 Converting an Existing Form into a Split form
Objective 2 Create a Form and a Subform
Activity 7.04 Creating a Form and a Subform Using the Form Tool
Activity 7.05 Creating a Form and a Subform Using the Form Wizard
Activity 7.06 Creating a Subform by Dragging a Related Table On to an Existing Form
Objective 3 Create a Multi-Page Form
Activity 7.07 Creating a Multi-Page Form Using the Tab Control
Project 7B Create Advanced Reports
Objective 4 Create and Modify a Subreport
Activity 7.08 Using the Subreport Wizard to Create a Subreport
Activity 7.09 Modifying a Subreport
Activity 7.10 Creating a Subreport by Adding an Object to an Existing Report
Activity 7.11 Displaying a Total from a Subreport on the Main Report
Objective 5 Create a Report Based on a Parameter Query
Activity 7.12 Creating a Report Based on a Parameter Query
Activity 7.13 Printing the Parameters in the Report
Objective 6 Create an Alphabetic Index
Activity 7.14 Creating an Alphabetic Index
Chapter 8 Creating Macros, PivotTables, and PivotCharts
Scenario: Providence and Warwick Hospital
Project 8A Create and Modify Macros
Objective 1 Create a Standalone Macro with One Action
Activity 8.01 Creating a Standalone Macro
Activity 8.02 Opening a Form in Its Own Window
Activity 8.03 Creating a Second Standalone Macro that Automatically Executes
Objective 2 Add Multiple Actions to a Standalone Macro
Activity 8.04 Adding Multiple Actions to an Existing Standalone Macro
Objective 3 Create a Macro Group
Activity 8.05 Creating the First Macro in a Macro Group
Activity 8.06 Creating a Second Macro in a Macro Group
Activity 8.07 Creating a Third Macro in a Macro Group
Objective 4 Associate a Macro with an Event
Activity 8.08 Associating a Command Button with a Macro
Objective 5 Create an Embedded Macro
Activity 8.09 Creating an Embedded Macro
Objective 6 Print Macro Details
Activity 8.10 Printing Macro Details
Project 8B Create and Modify PivotTables and PivotCharts
Objective 7 Create a PivotTable from a Query
Activity 8.11 Creating a PivotTable from a Query
Activity 8.12 Pivoting the Data and Adding Totals
Activity 8.13 Removing Fields from and Adding Fields to the PivotTable
Objective 8 Create a PivotChart from a PivotTable
Activity 8.14 Creating a PivotChart from a PivotTable
Chapter 9 Integrating Access with Other Applications
Scenario: Penn Liberty Motors
Project 9A Import Data from and Link Data to Other Office Applications; Create Memos using Mail Merge
Objective 1 Import Data from a Word Table
Activity 9.01 Preparing a Word Table for Importing
Activity 9.02 Importing Data from a Word Table
Objective 2 Import Data from an Excel Workbook
Activity 9.03 Importing Data from an Excel Worksheet
Activity 9.04 Appending Data from Excel to a Table
Objective 3 Insert an Excel Chart into a Report
Activity 9.05 Create a Query and a Report
Activity 9.06 Inserting an Excel Chart into a Report
Objective 4 Import from and Link to Another Access Database
Activity 9.07 Importing Data from Another Access Database
Activity 9.08 Linking to a Table in Another Access Database
Project 9B Export Data to Office Applications, to HTML, and to XML files
Objective 5 Export Data to Word
Activity 9.09 Exporting an Access Query to Word
Activity 9.10 Exporting and Access Report to Word
Objective 6 Use Mail Merge to Integrate Access and Word
Activity 9.11 Merging an Access Table with a Word Document
Objective 7 Export Data to Excel
Activity 9.12 Exporting Selected Records to Excel
Activity 9.13 Copying Selected Records to an Existing Workbook
Objective 8 Export Data to an HTML File and an XML File
Activity 9.14 Exporting a Report to an HTML File
Activity 9.15 Exporting a Report to an XML File
Chapter 10 Administering Databases
Scenario: Image Medtech
Project 10A Manage Access Files
Objective 1 Compact and Repair a Database
Activity 10.01 Compacting and Repairing a Database
Objective 2 Back Up a Database
Activity 10.02 Backing Up a Database
Objective 3 Convert Databases to a Previous Version
Activity 10.03 Converting to a 2002-2003 Database
Objective 4 Replicate and Synchronize a Database
Activity 10.04 Creating a Replica of a Database
Activity 10.05 Synchronizing a Database
Project 10B Improve performance and Customize Access
Objective 6 Use Microsoft Access Analysis Tools
Activity 10.06 Using the Table Analyzer
Activity 10.07 Using the Performance Analyzer
Activity 10.08 Viewing Object Dependencies
Activity 10.09 Using the Database Documenter
Objective 7 Add Smart Tags
Activity 10.10 Adding Smart Tags
Objective 8 Modify Access Views and Behaviors
Activity 10.11 Modifying Access Options
Activity 10.12 Customizing the Quick Access Toolbar
Activity 10.13 Setting Current Database Options
Activity 10.14 Customizing the Navigation Pane
Chapter 11 Securing Databases and Writing SQL Statements
Scenario: Rennier Law Partners
Project 11A Secure Access Databases
Objective 1 Utilize the Trust Center
Activity 11.01 Viewing Trust Center Options
Objective 2 Use the Database Splitter
Activity 11.02 Splitting a Database
Objective 3 Encrypt and Decrypt Databases
Activity 11.03 Encrypting a Database with a Password
Activity 11.04 Decrypting a Database with a Password
Objective 4 Create a Locked Database (ACCDE File)
Activity 11.05 Creating a Secure ACCDE File
Project 11B Write SQL Statements
Objective 5 Modify a Query in SQL View
Activity 11.06 Modifying a Query in SQL View
Objective 6 Create a Query in SQL View
Activity 11.07 Creating SQL Statements
Activity 11.08 Specifying the Join Type in SQL
Objective 7 Create a Union Query Using SQL
Activity 11.09 Creating a Union Query in SQL View
Objective 8 Create Calculated Fields and SQL Aggregate Functions
Activity 11.10 Creating Calculated Fields in SQL
Activity 11.11 Writing SQL Aggregate Functions
